Basis of record	Institution code	Collection code	Catalogue number text	Type status	Taxonomic name	Identification qualifier/modifier	Identified by	Year identified	Month identified (Number only)	Day identified	Collector number	Field number	Collector	Earliest date collected	Latest date collected	Field notes	Sex	Life stage	Individual count	Genbank number	Other catalogue numbers	Remarks	Location node
Human observation	BMNH	Anthropology	1234	not provided	Homo sapiens		Doe, J.	2010	5	30	13	45	Doe, J.	24-Dec-09	26-Dec-09	hopping in circle	male	adult	2			Strange behaviour, needs further investigation	Natural History Museum
Preserved specimen	USNM	XY	3492	holotype	Varecia variegata	cf.	Smith, T.	1960	6	3		46	Potter, H.	03-Feb-59		dead on street	unknown	adult	1	AB4590			Greece



Tips:																							
Use the field names above as headers for your specimen import. This facilitates the import.																							

If you save an Excel spreadsheet as tab-delimited file, quotationsmarks are automatically added around all fields that contain commas and will be imported. To delete them open the file in Notepad or Word, remove all quotationsmarks and save. Alternatively save Excel spreadsheets as comma-separated files.																							

To avoid problems with diacritics or other special characters the imported file should be in UTF-8 format. File format can for example be changed by opening the file in MS Word and saving it as plain text, which opens a dialog box in which you can select 'other encoding' and choose 'Unicode (UTF-8). If you work in Excel, be careful to open the file in the correct format and save as 'Unicode', Then change the file to UTF-8 in Word.																							

To avoid import errors make sure the taxonomic name you import is part of the classification on the Scratchpad and that you only use allowed values for Basis of record (fossil specimen, human observation, living specimen, machine observation, moving image, other specimen, preserved specimen, sound recording, still image), Type status (holotype, isotype, lectotype, neotype, nontype, not provided, paralectotype, paratype, syntype), and Sex (female, hermaphrodite, indeterminate, male, multiple, transitional, undetermined, unknown).																							

If the specimens should be part of an organic group, add the field 'Audience' and enter the name of the group for each specimen.																							

If the specimens were created by someone else, you can add the field 'Authored by' and enter the name, uid or email of this person.